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Constitution and Bylaws











(Adopted January 11, 2021)


The name of this organization shall be the Chino Valley Democratic Club, which includes

Chino, Chino Hills, and South Ontario.


2.1. The Chino Valley Democratic Club (hereinafter called the Club) shall focus its efforts

within the communities of Chino, Chino Hills, and South Ontario, and the

Assembly districts they are located in.

2.2. In San Bernardino County: to advance the goals of the Democratic Party

(hereinafter called the Party), through public policy and political issue analysis,

education, fundraising, recruitment, coordination with other Democratic groups,

and other activities to benefit the Party.

2.3. The club shall seek to publicize activities, and to build its membership from

registered Democrats within Chino, Chino Hills, and South Ontario.

2.4. The Club shall develop a work plan, which shall be evaluated by the membership at

least once every six months. This work plan shall include a report on the number

of registered Democrats within Chino, Chino Hills, and South Ontario

communities, a report on Democratic voter turnout in Chino, Chino Hills, and

South Ontario, and a comparison of local Democratic statistics to other political



3.1. The Club is officially chartered with the San Bernardino County Democratic Central

Committee (hereinafter called the DCC) and was duly chartered by the

Committee on March 24, 2011 (Yearly re-chartering as designated by DCC).

3.2. As a chartered and affiliated club of the DCC, the Club shall comply with bylaws of

the DCC and the California Democratic Party, as they apply to fully chartered

local affiliates.


Club officers here in referenced as the Executive Board shall consist of a Chair, 2

Vice-Chairs, Recording Secretary, Corresponding Secretary, Treasurer and Sergeant at

Arms. A member of the Club who is nominated for office must be a registered Democrat,

have been a member of the Club for at least one year, have paid current dues and be in

good standing as determined by these bylaws. They shall be elected in June by an

election process approved by the Club during the prior meeting and will serve a one-year

term of office.

4.1. Chair

4.1.1. The Chair shall officiate all meetings of the Club.

4.1.2. The Chair may appoint Club members to serve in other capacities as


4.1.3. The Chair may appoint members temporarily to fill unexpired terms of

office, subject to election by the membership at the next Club meeting, 30

days after the office is vacated.

4.2. 1st & 2nd Vice-Chairs

4.2.1. If the Chair vacates office, the 1st Vice-Chair shall ascend to the position of

Chair, until an election is held to fill the Chair’s remaining term of office.

4.2.2. In the temporary absence of the Chair, the 1st Vice-Chair shall serve as

Chair. If the position of 1st Vice-Chair is vacant, the 2nd Vice-Chair shall

serve as Chair.

4.2.3. Duties of the 1st Vice-Chair shall include capacity building for the club’s

membership and be determined as needed by the Chair or the Executive


4.2.4. The 2nd Vice-Chair position will be filled as deemed necessary by the

Chair or Executive Board. Duties of the 2nd Vice-Chair are determined as

needed by the Chair or the Executive Board.

4.3. Recording Secretary

The Recording Secretary shall be responsible for recording and submitting club

meeting minutes one week before the next meeting and shall maintain all written

records of the Club.

4.4. Corresponding Secretary

The Corresponding Secretary shall receive all correspondence of the Club,

answer all correspondence of the Club at the direction of the Chair and update

the Club on developments with the State Party and other Democratic


4.5. Treasurer

4.5.1. The Treasurer shall maintain all financial records of the Club, be

responsible for bank accounts, ensure IRS forms, FPPC/FEC financial

reports are submitted on time.

4.5.2. Will provide a monthly financial report at club meetings.

4.6. Sergeant at Arms

The Sergeant at Arms position will be filled as deemed necessary by the

Chair or Executive Board and will be responsible for keeping order at meetings,

counting and tallying votes, and keeping time for speakers during meetings, and

other responsibilities as needed.

4.7. Publicity Officer

The Club is encouraged to appoint a publicity officer, who shall have the

responsibility to develop and to implement a plan to increase the visibility of the

Club among Democrats within Chino, Chino Hills, and South Ontario.

4.8. The Club shall be represented at meetings of the SBCDP at which it may be entitled

to membership. A person may serve as a representative to more than one

outside body if the Club membership approves.

4.9. The Club may elect such other officers as may be deemed necessary from time to

time to conduct Club business.

4.10. Removing an Officer of the Club

4.10.1. An elected officer can be removed from office by resolution of a 2/3

vote of the Regular members at a General Meeting for such causes as

missing four unexcused consecutive meetings or non-performance of

duties, providing the membership and the officer have been notified ten

days in advance of the meeting of the proposed action against the officer.

4.10.2. If an officer vacates a position, he/she shall return all Club items to the


4.10.3. Officer resignation in writing is required and shall be submitted to the


4.11. The Executive Board, including committee chairs can meet at any time as

designated by the Chair.




5.1. Any individual shall be considered for Club membership if:

5.1.1. The individual is a registered Democrat; or

5.1.2. The individual is ineligible to vote (due to minority, age, non-residency, or

other legal impediment), but pledges to register as a Democrat when

eligibility is attained; and

5.1.3. Supports the purpose of the Club as stated in Article 2, above; and

5.1.4. The individual lives in Chino, Chino Hills, South Ontario or any city that is

in the same Assembly, Senatorial or Congressional district as the cities


5.1.5. Legislative employees may join the Club, but must recuse themselves from

voting on items related to their Legislative employer’s direct interests

(such as endorsement).

5.2. Only members in good standing as of May 1 shall be included in the roster

submitted for California Democratic Party (CDP) pre-endorsing conference

purposes and the CDP endorsement process .

“Member in good standing” shall mean:

5.2.1. A member who has affirmatively applied for membership and attended at

least one meeting prior to being eligible to vote; and

5.2.2. The member has paid club dues or dues have been waived due to

economic hardship; and

5.2.3. The status of each member shall be certified by a club officer, and the

applicant be accepted by the membership committee.

5.2.4. Membership is effective at the next regular club meeting after the above

requirements are met.

5.3. Club Representatives

5.3.1. The club’s representatives to any CDP pre-endorsing conference be

from the roster in good standing, be registered Democrats, and

that the overall list of representatives to all conferences adhere to the

Equal Division Rule, to the extent possible.

5.3.2. Said representatives shall be elected by a majority vote of a

selection committee comprised of the club’s officers.

5.4. This organization does not require or use any test of membership or oath of loyalty

which has the effect of requiring prospective or current members to acquiesce in,

condone or support discrimination on the grounds of race, color, creed, national

origin, physical ability, sex, age, religion, ethnic identity, sexual orientation or

economic status.

5.5. A member may be removed from the club roster upon review by the membership

committee for non-payment of dues by the date required in these Bylaws, or for

publicly endorsing or financially supporting anyone other than a Democratic

candidate in any election.


6.1. Dues shall be recommended by the Executive Board and reviewed each calendar

year and presented to the General Membership during the month of December

for approval.

6.2. Dues are due beginning December 1 and payable by the regular club

meeting in January of each calendar year.

6.3. Annual dues are non-refundable.

6.4. Payment of dues shall not be obligatory to anyone for whom it constitutes an

economic hardship, and after due consideration with approval of the Executive



7.1. Regular Meetings

7.1.1. The Club shall hold regular monthly meetings.

7.1.2. Regular meetings shall not be canceled more than 4 times within any

calendar year and in no event shall more than 2 regular meetings be

canceled in succession.

7.2. Special Meetings

7.2.1. Special meetings may be called by the chair at any time, on notice of

specific topic.

7.2.2. In the absence of the chair, any two officers may call a special meeting, on

notice as specified below.

7.3. Notice of Meeting

7.3.1. Notice of regular or special meetings shall be given at least one week in

advance to all active members, in any manner as follows: Writing, E-mail,

Telephone message, or Text message.

7.3.2. Notice of the meeting shall be deemed sufficient by any manner specified

above if such notice includes the date, time and place of the meeting and

member is notified at least one week prior to the meeting.


8.1. The Club shall use the newly revised Robert’s Rules of Order to govern

parliamentary procedure at all official meetings of the organization, except as

specifically noted in these bylaws.

8.2. A quorum for any official meeting of the Club shall be 20 percent of the total

organizational membership.

8.3. Unless otherwise specified in these Bylaws, the Club may adopt events and conduct

regular business with a vote of 50 percent plus one of the members present at

any meeting.



9.1.1. The Club will invite all Democratic Candidates within our sphere to seek

our endorsement.

9.1.2. Under no circumstances may the Club consider the endorsement of a

candidate for public office who is not registered with the Democratic Party.

9.1.3. A process to consider the endorsement of candidates must be approved

prior to any suggestion of endorsements. If the discussion of an endorsement process for candidates is

noticed in the meeting agenda, such process must be approved

by at least 2/3 of those present and voting at any meeting. If the discussion of an endorsement process for candidates is

brought up from the floor as New Business, such process must be

approved by at least 3/4 of those present and voting at any


9.1.4. In a race with one Democratic candidate running, the minimum threshold

for endorsement is 50 percent plus one of the members present and voting.

9.1.5. The minimum threshold for endorsement in a race with multiple

Democratic candidates is 2/3 of the members present and voting.


9.2.1. The Club may adopt resolutions and endorse non-candidate measures and

propositions that reflect the clubs values and the principles of the

Democratic Party.

9.2.2. The Club may adopt resolutions and endorse non-candidate measures

not related to endorsements of candidates with 2/3 of the members

present and voting at any meeting.


10.1. These bylaws may be amended by a two-thirds vote at a general membership

meeting after the proposed amendment has been presented to the membership

at a preceding meeting.


Submitted by:

Darren Perez, Parliamentarian

Chino Valley Democratic Club

Approved by:

Jim Gallagher, ChaIr

Paul Rodriguez, 1st Vice Chair

Marian Arguello, 2nd Vice Chair

Brian Moon, Treasurer

Cathy Earle, Recording Secretary

Terry Marzell, Corresponding Secretary

Robert Cejas, Sgt. at Arms