The Chino Valley Democratic Club (hereinafter called the Club) shall focus its efforts within the communities of Chino, Chino Hills, and South Ontario, and the Assembly districts they are located in. In San Bernardino County; to advance the goals of the Democratic Party (hereinafter called the Party), through public policy and political issue analysis, education, fundraising, recruitment, coordination with other Democratic groups, and other activities to benefit the Party.
The club shall seek to publicize activities, and to build its membership from registered Democrats within Chino, Chino Hills, and South Ontario. The Club shall develop a work plan, which shall be evaluated by the membership at least once every six months. This work plan shall include a report on the number of registered Democrats within Chino, Chino Hills, and South Ontario communities, a report on Democratic voter turnout in Chino, Chino Hills, and South Ontario, and a comparison of local Democratic statistics to other political affiliations.
- The Club is officially chartered with the San Bernardino County Democratic Central Committee (hereinafter called the DCC) and was duly chartered by the Committee on March 24, 2011 (Yearly re-chartering as designated by DCC).
- As a chartered and affiliated club of the DCC, the Club shall comply with bylaws of the DCC and the California Democratic Party, as they apply to fully charter local affiliates.
- The Club shall apply for membership as a full affiliate in the California Democratic Council. Membership shall be permitted if approved by a majority vote of the club, or 2/3 of its officers.
- Club officers here in referenced as the Executive Board shall consist of chair, 2 vice-chairs, recording secretary, corresponding secretary, treasurer and sergeant at arms. They shall be elected in June to serve a one-year term of office.
- If the chair vacates office, the 1st vice-chair shall ascend to the position of chair, until an election is held to fill the chair’s remaining term of office.
- In the temporary absence of the chair, the 1st vice-chair shall serve as chair. If the position of 1st vice-chair is vacant, the 2nd vice-chair shall serve as chair.
- The recording secretary shall be responsible for recording and submitting club meeting minutes one week before the next meeting and shall maintain all written records of the Club.
- The corresponding secretary shall receive all correspondence of the Club, answer all correspondence of the Club at the direction of the Chair and update the Club on developments with the State Party and other Democratic organizations.
- The treasurer shall maintain all financial records of the Club, be responsible for bank accounts, ensure IRS forms, FPPC/FEC financial reports are submitted on time, and will provide a monthly financial report at club meetings.
- The chair shall officiate at all meetings of the Club.
- The chair may appoint members temporarily to fill unexpired terms of office, subject to election by the membership at the next Club meeting, 30 days after the office is vacated.
- The Club shall be represented at meetings of the DPOC at which it may be entitled to membership, and at meetings of the California Democratic Council. A person may serve as a representative to more than one outside body if the Club membership approves.
- The Club is encouraged to appoint a publicity officer, who shall have the responsibility to develop and to implement a plan to increase the visibility of the Club among Democrats within Chino, Chino Hills and South Ontario.
- The chair may appoint Club members to serve in other capacities as needed.
- The Club may elect such other officers as may be deemed necessary from time to time to conduct Club business.
- An elected officer can be removed from office by resolution of a two-thirds vote of the Regular members at a General Meeting for such causes as missing four unexcused consecutive meetings or non-performance of duties, providing the membership and the officer have been notified ten days in advance of the meeting of the proposed action against the officer.
- If an officer vacates a position, he/she shall return all Club items to the Chair.
- Officer resignation in writing is required and shall be submitted to the Chair.
- The Executive Board, including committee chairs can meet at any time as designated by the Chair.
- This organization does not require or use any test of membership or oath of loyalty which has the effect of requiring prospective or current members to acquiesce in, condone or support discrimination on the grounds of race, color, creed, national origin, physical ability, sex, age, religion, ethnic identity, sexual orientation or economic status.
- A member is removed from the club roster for non-payment of dues by the date required in these Bylaws, or for publicly endorsing or financially supporting anyone other than a Democratic candidate in any election.
- Dues shall be recommended by the Executive Board and reviewed at the first meeting of each calendar year and presented to the General Membership for approval.
- Dues are due on January 1 and payable by January 31 of each calendar year.
- Annual dues are non-refundable.
- Payment of dues shall not be obligatory to anyone for whom it constitutes an economic hardship, and after due consideration with approval of the Executive Board.
2) Notice of the meeting shall be deemed sufficient by any manner specified above if such notice includes the date, time and place of the meeting and member is notified at least one week prior to the meeting.
- The Club shall use the newly revised Robert’s Rules of Order to govern parliamentary procedure at all official meetings of the organization, except as specifically noted in these bylaws.
- A quorum for any official meeting of the Club shall be 20 percent of the total organizational membership.
- Unless otherwise specified in these Bylaws, the Club may adopt events and conduct regular business with a vote of 50 percent plus one of the members present at any meeting.
- The Club may pass resolutions not related to endorsements with a vote of 2/3 of those present and voting at any meeting.
- A process to consider the endorsement of candidates must be approved prior to any suggestion of endorsements. If the discussion of an endorsement process is noticed in the meeting agenda, such process must be approved by at least 2/3 of those present and voting at any meeting. If the discussion of an endorsement process is brought up from the floor as New Business, such process must be approved by at least three-fourths of those present and voting at any meeting. Under no circumstances may the Club consider the endorsement of a candidate for public office who is not registered with the Democratic Party. The minimum threshold for endorsement in a race with multiple Democratic candidates is two-thirds of the members present and voting.
- Changes to the Bylaws not specifically referenced elsewhere must be provided to the membership at least one meeting before the vote in question, and must be approved by a vote of 2/3 of those present and voting.
Amendments ADOPTED: _______________April 9_______________________, 2019
Certified by: ______Marian Arguello__________________________________________
Certified by: _____Christy Perez___________________________________________